Thank you for being a part of What The Festival this year! We are really looking forward to sharing a great event experience with you. Please see below for some very helpful links and information regarding your participation with the festival and be aware of the upcoming important festival deadlines.
Thanks and let me know if you have any questions!
~Jeni Rose and the WTF Team
IMPORTANT DEADLINES
Monday June 6 – All Ground Transportation Requests
Wednesday, June 8 – All Advance Forms, Guest list submissions, Cash Settlement Requests
Monday, June 13 – Merch Contracts and Inventory sheet
RESOURCES & LINKS
ARTIST ADVANCE FORM
GROUND TRANSPORTATION
GUEST LIST SUBMISSION – CLOSED
SELLING MERCH AT WTF
FESTIVAL SCHEDULES
FESTIVAL MAP
GETTING HERE
PROMOTIONAL GRAPHICS
CONTACTS
Onsite Artist Relations Office: 971.254.3919
Artist Liaison: Jeni Rose – jenirose[at]whatthefestival[dot]com – 541.601.9477
Production Manager: Keith LeWinter – keith[at]whatthefestival[dot]com 928.273.0600
WTF Main Stage Manager: Katie Hansen Katie.livemusic[at]gmail[dot] com
EFFIN Stage Manager: Joey Paulekas – JPaulekas[at]gmail[dot] com
Splash Pool Stage Advance: Keith LeWinter –keith[at]whatthefestival[dot]com
Splash Pool Stage Manager: Jeff (Kepi) Steinmetz, jeff[at]urgeproductions[dot]com
Equinox Stage: Matt Clark mattclark[at]dbfestival[dot]com
Dragon Stage: Dustin Maxwell dustin_maxwell[at]outlook[dot] com
Groove Qube: Drew Harris drew[at]krakenaudio[dot]com
Shinto A Go-Go: Al’Lowe allowe16[at]yahoo[dot]com
LOL Stage: Justin Huggins just.in.epoch[at]gmail[dot]com
If you need assistance onsite, Artist Relations (a.k.a. SHARK TANK) is located behind the Effin Stage and will be open from 9am-2am daily. There will also be an Artist Relations Concierge located in Artist Camping.
ARTIST ADVANCE FORM
In order to prepare for your arrival and artist packets for box office please fill out this quick form with all your information. We need all forms by Wednesday, June 8.
FILL OUT THE ARTIST ADVANCE FORM
PRODUCTION ADVANCE
Very soon you will be receiving a separate e-mail from your stage manager to begin the production advance process. In the meantime if there is any question that we may not have the most recent version of your tech rider, please submit it to the appropriate stage manager and CC Production Manager Keith LeWinter, and Artist Liaison Jeni Rose. If you are contracted for backline this must be coordinated with your stage manager since we will be ordering based on your advance, and not solely on your rider. If you have any questions about production please wait until after you have received the advance letter from your stage manager, and then we will be more than happy to address your needs.
ARTIST CAMPING AND PARKING POLICY
There will be a designated Artist Camping area located behind the Main Stage (festival map) with gear storage, showers, charging stations, and water. Onsite festival transportation will be available from Artist Camping to your stage on days you preform only.
Each traveling artist will receive ONE ARTIST parking pass for the festival that will allow you to park your vehicle onsite near the artist camping area (located behind the Main Stage). Any additional vehicles must pre-purchase a parking pass via our website. Artist camping will be provided starting Thursday June 16 – Monday June 20. PLEASE ADVANCE ANY LARGE VEHICLES OR RVs.
ARTIST CHECK IN HOURS
All artists and artist guests will pick up their wristbands and parking passes at the Artist Check In, which is located through the main festival entrance. See Directions. Everyone checking in will need to provide their ID to redeem tickets.
Thursday, June 16: 10:00am – Midnight
Friday, June 17: 10:00am – Midnight
Saturday, June 18: 10:00am – 10:00pm
Sunday, June 19: 10:00am – 6:00pm
GUEST LIST – CLOSED
Please refer to your signed contract or offer sheet for guest list allotment. All guest list submissions will go through an approval process, so please do NOT assume that everyone on your list will receive a festival ticket- Guest list request are due by Wednesday, June 8! Guests will pick up their passes in the Artist Check In during above hours and please note that artist guess passes do NOT come with parking or RV passes and will have to be pre-purchased before coming to the festival. Artist guests will be allowed to enter the festival starting Thursday June 16 and your guest pass will be allowed to camp with you in Artist Camping.
HOSPITALITY & MEALS
There will be shared artist dressing rooms behind each stage with festival hospitality (drinks, snacks, and beer). Please bring your own water bottles to help support our greening efforts and reduce the festival’s waste.
Each artist will receive one artist meal voucher redeemable at any onsite food vendor throughout the duration of the festival. Your voucher will be in our artist packet at the box office. If there are more than one members in the band, your meal vouchers will be all together in your advance contact/TM envelope.
This year we will be offering an an Artist Happy Hour backstage of the Effin stage daily (Fri-Sun) from 5:00pm-7:00pm. We will be serving premixed cocktails, beer, and snacks and all artists are welcome to join!
SETTLEMENT
Artists may settle in the Artist Relations office (behind the Effin Stage- a.k.a. SHARK TANK) anytime between 9AM-2AM daily, and Monday 9am-12pm. No artist settlements will be outside of these hours so please make arrangements with Jeni Rose if these times won’t work for you (Artists are welcome to settle before their set if needed). If you requesting cash, please let us know by Wednesday June 8th.
SHARE WITH YOUR NETWORKS
Please grab some of our promotional materials and share then with your networks!
What The Festival 2016 | First Lineup Announce from What The Festival on Vimeo.
5 Years, 8 Stages – Join us for an unforgettable #WTFest16 featuring: Thievery Corporation, Bonobo, Lettuce, Claude Vonstroke, Lido, Mr. Carmack, Tourist, FKJ (French Kiwi Juice), Claptone, Hippie Sabotage, Jai Wolf, Hermitude, G Jones, Louis The Child, Random Rab, J. Phlip, Phutureprimitive, Darius, Motez, Dimond Saints, Shades (Eprom & Alix Perez), Le Youth, Djemba Djemba, Pomo, Kasbo, Ekali, Jacklndn, Alix Perez, Sam Binga, Ardalan, Gibbz, Penthouse Penthouse, JP Rigaud, Chanti Darling, Danny Corn, Barisone, PRSN, Gangsigns, Bennyrox, Evan Alexander, Octaban, Shiny Things, Kepi, Kirtay, Drexler, DJ Kitten, and many more TBA!
Follow tags #WhatTheFestival #WTFest16